Meeting Room Policies
Availability
The library meeting rooms in each library are available to nonprofit public gatherings of a
civic, cultural, or educational nature on an equitable basis regardless of the
beliefs or affiliations of individuals or groups requesting use. The library
makes these facilities available to promote cultural and educational
opportunities and to promote an open exchange of ideas in the community. The
fact that a group is permitted to use a room does not in any way constitute an
endorsement of the group's policies or beliefs by the library.
The rooms are not available for fundraising programs (except those which are for projects for the benefit of the Library), or for worship services. Any meeting held in the room must be open to the public, free of charge. Classes or programs sponsored by the Library or an accredited educational facility may be an exception regarding fees.
Library sponsored activities have first priority in scheduling. The meeting rooms are available for use during hours the library is open. Due to high demand, each group or organization may reserve the room only once each month. There will be no fees for use of the room. Reservations are taken on a first come, first served basis. Reservation of a room by a group indicates the group's willingness to abide by library policies and procedures. The library reserves the right to dismiss or limit a group from the use of a room at any time.
Privileges and
Responsibilities
Food and drinks may be served,
except alcoholic beverages. Each group is responsible for cleaning up after
meetings. The group is responsible for leaving the room in the condition in
which it was found, and is financially responsible for any damages to the
premises or furniture incurred during use of the room. The library cannot
assume responsibility for private property brought into the building. Kitchen
facilities are available for use, however, food and supplies in the kitchens are
the property of the Meherrin Regional Library and should not be used. There is
no smoking allowed inside the library.
After-Hours Use
Groups are allowed to use the
library meeting rooms after the library is closed under certain circumstances.
A key will be issued to the group prior to the meeting if and only if an
individual known to the staff has agreed to take responsibility for making sure
that the library is locked afterwards. A Responsibility statement must be
signed by the person picking up the key. THE KEY MUST BE PICKED UP DURING
REGULAR BUSINESS HOURS (10am-6pm Mon-Fri, and 10am-1pm on Sat, extended hours,
Mon-8pm, Brunswick only, Tues-8pm Richardson only ). The key can be
placed in an envelope and put in the book drop. No group is allowed to keep a
library key on an extended basis.
Wheelchair Access (Brunswick County
Library)
Persons using the meeting room who are in wheelchairs may access the third floor
by entering the Library's front door on Hicks St. and using the elevator on that
floor. The key to the library's front door and the elevator will need to be
picked up during library hours the day of the event.
The main floor of the library is not accessible to the general public after hours. No materials may be checked out. The meeting room group is fully responsible for any damage and any missing equipment or items in the building.
The front door cannot be left open. It should be locked immediately following the entry and/or exit of the person/s using a wheelchair.
For security reasons, using the front door of the library to access the meeting room will be limited to wheelchair use only, unless it is a library sponsored or cosponsored event.
Wheelchair Access (Richardson
Memorial Library)
The meeting room at the
Richardson Memorial Library is wheelchair accessible.
Elevator Access (Brunswick
County Library)
The elevator
may be accessed from the basement of the library
when groups are entering the back door.
